Senior Marketing Coordinator / Proposal Specialist

Architecture & Design Firm

Baltimore, MD office (also open to Washington, DC candidates for DC office)

Schedule: Hybrid

Salary Range: $80,000-$90,000 (flexible for strong industry experience)

Overview

A well-established architecture and design firm is seeking a Proposal Specialist / Senior Marketing Coordinator to join its Marketing and Business Development team. This role plays a critical part in winning new work by leading the development of high-quality proposals, presentations, and marketing materials in a fast-paced, collaborative environment.

This is a hands-on writing and production role, ideal for a detail-oriented marketing professional with experience in the AEC industry who thrives under deadlines and enjoys telling compelling project stories.

Key Responsibilities

• Lead the production of competitive proposals, qualifications packages, and interview materials from kickoff through submission
• Perform hands-on proposal writing (not just review or coordination)
• Develop clear, compelling narratives that communicate design thinking, technical expertise, and firm values
• Collaborate closely with architects, designers, graphic designers, and subject matter experts
• Create presentations, slide decks, and marketing collateral for interviews and client meetings
• Coordinate internal teams, schedules, and deliverables to meet tight deadlines
• Maintain and organize marketing assets such as resumes, project sheets, and case studies
• Ensure brand consistency across all proposal and marketing materials
• Support research efforts related to clients, markets, and competitors
• Contribute to awards submissions, communications, and other marketing initiatives as needed

Required Experience & Qualifications

• AEC industry experience is required
  • Architecture or design experience strongly preferred
  • Engineering or construction backgrounds also considered
• 3-5+ years of experience in proposal writing or marketing within the AEC industry
• Exceptional written communication skills with strong attention to detail
• Ability to manage multiple priorities and deadlines in a fast-paced environment
• Bachelor's degree in marketing, communications, English, graphic design, or a related field

Technical Skills

• Advanced proficiency in Adobe InDesign (multi-page proposal production required)
• Strong working knowledge of Adobe Acrobat and Microsoft PowerPoint
• Experience with Illustrator and Photoshop preferred
• Proficiency with Microsoft Office
• Familiarity with CRM and asset management tools (e.g., proposal databases) a plus

Work Environment & Location

• Hybrid schedule: In office 3 days per week
  • Client site visits count as in-office days
  • Flexible arrangements considered based on individual circumstances
• Primary marketing team is based in Baltimore
• Washington, DC-based candidates are also welcome (salary flexibility may apply)
• Collaborative culture with frequent cross-office teamwork

Company & Culture

• Mid-sized architecture firm with 150+ employees across multiple offices
• Business casual culture; more formal attire when meeting clients
• Highly collaborative, non-siloed environment
• Encouragement of professional growth, collaboration, and flexibility

Compensation & Benefits

• Salary range: $80,000-$90,000, with flexibility for candidates who bring strong, relevant AEC experience
• Comprehensive benefits package, including paid time off and health coverage
• Parking provided at the Baltimore office

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.